Working at UTSW
===============

Kevin and the rest of the lab are usually the best first stop for institution-
level questions. When you are not sure which office owns a process, start with
the PI or current lab administration before contacting outside departments.

Administrative Contacts
-----------------------

- Erica Garza — Erica.Garza@UTSouthwestern.edu
  - POI support, purchasing, reimbursements, and ND11.218 room availability
- Joanna Han — Xiujuan.Han@UTSouthwestern.edu
  - Grant applications and proposal support
- Sena Mevo — Sena.Mevo@UTSouthwestern.edu
  - Timecards, onboarding, temporary hires, and room availability for G9.102 and G9.250A
- Prapti Mody — Prapti.Mody@UTSouthwestern.edu
  - Department communications, websites, newsletters, and related administrative support

Information Resources
---------------------

- Department IR contact: Hector Petersen — Hector.EncarnacionPetersen@UTSouthwestern.edu
- Main IR page:
  `Information Resources <https://www.utsouthwestern.net/intranet/administration/information-resources/>`_
- Use IR tickets for connectivity issues, printer problems, and workstation support.
- Static 10G networking requests should be submitted through the IR ticketing system.

Badge Access and Campus Access
------------------------------

- For badge permissions, email BadgeAccessControl@UTSouthwestern.edu.
- If you are locked out of a building, contact campus police.

Mandatory Training and Compliance
---------------------------------

- Complete required training through UTSW as assigned.
- Annual refreshers are common for safety and compliance topics.
- Disclose potential conflicts of interest through the appropriate UTSW process
  and update disclosures when circumstances change.

Benefits and Wellbeing
----------------------

- Review your benefits carefully as a state employee and make changes during the
  normal enrollment windows when required.
- The `Employee Assistance Program <https://www.utsouthwestern.edu/employees/hr-resources/eap/>`_
  provides counseling resources and a 24-hour help line at ``214-648-5330``.

VPN and Remote Access
---------------------

- Many UTSW systems require VPN access, especially ``utsouthwestern.net`` resources.
- If you need remote access, set up the UTSW VPN while you are on campus if possible.
- Limited intranet access is also available through the
  `Citrix Gateway <https://citrixgateway.utsouthwestern.edu/vpn/index.html>`_.

Equipment Surplus and Decontamination
-------------------------------------

- Do not dispose of regulated equipment informally.
- Equipment exposed to biological, chemical, or radioactive materials must be
  decontaminated before surplus pickup.
- UTSW procedures and forms are available through the
  `Safety and Business Continuity site <https://www.utsouthwestern.net/intranet/administration/safety/safety-programs/requests/decontamination-certificates.html>`_.

Intellectual Property and Agreements
------------------------------------

- The `Office for Technology Development <https://www.utsouthwestern.edu/about-us/administrative-offices/technology-development/>`_
  handles intellectual property matters.
- Open-source software release, invention disclosure, MTAs, and other legally
  binding agreements should go through the relevant UTSW process rather than
  being handled informally within the lab.

Core Facilities and Parking
---------------------------

- UTSW maintains a wide range of `core facilities <https://www.utsouthwestern.edu/research/core-facilities/>`_.
- Frequently used facilities include flow cytometry and quantitative light microscopy services.
- Campus parking information is available through
  `Campus Services Parking <https://www.utsouthwestern.edu/employees/campus-services/parking/>`_.

Shipping
--------

- Use the institutional shipping workflow in eShipGlobal for outbound shipments.
- If this is your first shipment, create the account before you need to send a
  time-sensitive package.
- Biological shipments require the appropriate training, classification,
  packaging, and documentation.
- Keep shipments under supervision until they are collected or formally handed off.

Travel
------

- A travel authorization is required before incurring travel expenses.
- International travel may require additional approval.
- UTSW travel rules are strict about airfare booking, reimbursement, and
  receipt documentation.
- Alcohol is not reimbursable as part of a travel meal.
- If you expect unusual travel circumstances, work through lab administration in advance.