Working at UTSW

Kevin and the rest of the lab are usually the best first stop for institution- level questions. When you are not sure which office owns a process, start with the PI or current lab administration before contacting outside departments.

Administrative Contacts

Erica Garza — Erica.Garza@UTSouthwestern.edu - POI support, purchasing, reimbursements, and ND11.218 room availability
Joanna Han — Xiujuan.Han@UTSouthwestern.edu - Grant applications and proposal support
Sena Mevo — Sena.Mevo@UTSouthwestern.edu - Timecards, onboarding, temporary hires, and room availability for G9.102 and G9.250A
Prapti Mody — Prapti.Mody@UTSouthwestern.edu - Department communications, websites, newsletters, and related administrative support

Information Resources

Department IR contact: Hector Petersen — Hector.EncarnacionPetersen@UTSouthwestern.edu
Main IR page: Information Resources
Use IR tickets for connectivity issues, printer problems, and workstation support.
Static 10G networking requests should be submitted through the IR ticketing system.

Badge Access and Campus Access

For badge permissions, email BadgeAccessControl@UTSouthwestern.edu.
If you are locked out of a building, contact campus police.

Mandatory Training and Compliance

Complete required training through UTSW as assigned.
Annual refreshers are common for safety and compliance topics.
Disclose potential conflicts of interest through the appropriate UTSW process and update disclosures when circumstances change.

Benefits and Wellbeing

Review your benefits carefully as a state employee and make changes during the normal enrollment windows when required.
The Employee Assistance Program provides counseling resources and a 24-hour help line at 214-648-5330.

VPN and Remote Access

Many UTSW systems require VPN access, especially utsouthwestern.net resources.
If you need remote access, set up the UTSW VPN while you are on campus if possible.
Limited intranet access is also available through the Citrix Gateway.

Equipment Surplus and Decontamination

Do not dispose of regulated equipment informally.
Equipment exposed to biological, chemical, or radioactive materials must be decontaminated before surplus pickup.
UTSW procedures and forms are available through the Safety and Business Continuity site.

Intellectual Property and Agreements

The Office for Technology Development handles intellectual property matters.
Open-source software release, invention disclosure, MTAs, and other legally binding agreements should go through the relevant UTSW process rather than being handled informally within the lab.

Core Facilities and Parking

UTSW maintains a wide range of core facilities.
Frequently used facilities include flow cytometry and quantitative light microscopy services.
Campus parking information is available through Campus Services Parking.

Shipping

Use the institutional shipping workflow in eShipGlobal for outbound shipments.
If this is your first shipment, create the account before you need to send a time-sensitive package.
Biological shipments require the appropriate training, classification, packaging, and documentation.
Keep shipments under supervision until they are collected or formally handed off.

Travel

A travel authorization is required before incurring travel expenses.
International travel may require additional approval.
UTSW travel rules are strict about airfare booking, reimbursement, and receipt documentation.
Alcohol is not reimbursable as part of a travel meal.
If you expect unusual travel circumstances, work through lab administration in advance.